Skip Navigation LinksHome > Publications & Reports > Annual Reports > Annual Report 2009 > Performance > Notes to the Financial Statements

Notes to the Financial Statements

for the year ended 30 June


1   Revenue Crown

 

 

2009
Main
Estimates
$000

2009
Supplementary Estimates
$000

2009

Actual
$000

2008

Actual
$000

Policy advice

7,331

8,556

8,222

6,983

Fisheries information

29,028

29,933

26,841

25,514

Fisheries operations

25,511

26,358

24,949

23,002

Fisheries compliance

29,728

32,321

32,207

29,647

Aquaculture settlement

1,540

2,254

2,254

1,664

Interim secretariat SPRFMO

406

478

428

324

Total revenue crown

93,544

99,900

94,901

87,134

 

2   Revenue Department

 

 

2009
Main
Estimates
$000

2009
Supplementary Estimates
$000

2009

Actual
$000

2008

Actual
$000

Recovery of state sector retirement savings scheme costs

806

806

846

825

Observer charges

0

753

769

621

Fisheries expertise seconded to World Bank

0

0

0

39

Review of ecological effects of shellfish aquaculture

0

0

0

60

Pacific Security Fund

0

137

0

0

Other

0

184

54

20

Total revenue department

806

1,880

1,669

1,565

 

3   Revenue Other

 

 

2009
Main
Estimates
$000

2009
Supplementary Estimates
$000

2009

Actual
$000

2008

Actual
$000

Marine farming, licence fees, transfer and lease fees

10

60

92

-134

Transhipment and observer charges

1,898

737

540

499

Permit fees

170

170

101

76

Miscellaneous

0

0

137

74

Total revenue other

2,078

967

870

515

 

30 June 2008 revenue recognised for marine farming fees has provided for revenue previously overcharged.

 

4   Gain on Sale of Property, Plant and Equipment

 

 

2009
Main
Estimates
$000

2009
Supplementary Estimates
$000

2009

Actual
$000

2008

Actual
$000

Motor vehicles

0

0

2

51

Vessels

0

0

16

6

Computer equipment

0

0

0

5

Net gain on sale of property, plant and equipment

0

0

18

62

 

5   Personnel Costs

 

 

2009
Main Estimates
$000

2009
Supplementary Estimates
$000

2009

Actual
$000

2008

Actual
$000

Salaries and wages

39,955

38,984

39,319

36,024

Other

1,951

8,478

7,132

5,790

Total personnel costs

41,906

47,462

46,451

41,814

 

6   Operating Costs

 

 

2009
Main
Estimates
$000

2009
Supplementary Estimates
$000

2009

Actual
$000

2008

Actual
$000

Advertising, Info and Publicity

394

707

629

651

Asset operating costs

1,915

2,023

2,637

2,976

Communications

1,276

1,278

1,311

1,353

Computer consumables

1,471

1,583

1,341

1,601

Contract for services

30,764

33,793

27,772

26,158

Fees for audit of the financial statements

165

183

172

165

Fees to auditors for other services

8

8

3

8

Legal

1,143

1,444

1,259

998

Operating lease rentals

3,811

4,180

5,556

3,046

Printed materials

842

730

495

763

Research and development costs

0

0

0

594

Travel

5,109

5,231

4,384

4,504

Other operating costs

3,977

636

266

545

Total operating costs

50,875

51,796

45,825

43,362

 

7   Depreciation and Amortisation Expense

 

 

2009
Main Estimates
$000

2009
Supplementary Estimates
$000

2009

Actual
$000

2008

Actual
$000

Buildings and leasehold Improvements

601

603

601

587

Plant and equipment

489

456

470

443

Motor vehicles and vessels

372

672

420

298

Intangible assets (software)

1,188

810

903

961

Total depreciation expense

2,650

2,541

2,394

2,289

 

8   Capital Charge

The Ministry paid a capital charge to the Crown on its net taxpayers' funds as at 30 June and 31 December. The capital charge rate for the year ended 30 June 2009 was 7.5%: (2008: 7.5%).

 

9   Taxpayers' Funds

 

 

2009
Main Estimates
$000

2009
Supplementary Estimates
$000

2009

Actual
$000

2008

Actual
$000

Taxpayers' funds comprises

 

 

 

 

General Funds:

 

 

 

 

Balance at 1 July

12,658

12,658

12,658

12,658

Net surplus

0

0

1,839

857

Capital contribution

0

703

703

0

Repayment of surplus to the Crown

0

0

(1,839)

(857)

General funds at 30 June

12,658

13,361

13,361

12,658

 

10 Debtors and Other Receivables

 

 

2009
Actual
$000

2008
Actual
$000

Trade debtors

599

369

Less:

 

 

Provision for doubtful debts

(109)

(94)

Net debtors

490

275

Receivables

489

633

Debtor: Crown funding

20,803

19,277

Total debtors and other receivables

21,782

20,185

 

Trade debtors are generally on 30 day terms. At 30 June 2009 and 2008, all overdue receivables have been assessed for impairment and appropriate provision applied, as detailed below:

 

2009

2008

 

Gross
$000

Impairment
$000

Net
$000

Gross
$000

Impairment
$000

Net
$000

Not past due

21,292

(5)

21,287

19,910

0

19,910

Past due 0–12 months

566

(71)

495

311

(38)

273

Past due 13–24 months

1

(1)

0

56

(54)

2

Past due 25–36 months

30

(30)

0

1

(1)

0

Past due > 36 months

2

(2)

0

1

(1)

0

Total

21,891

(109)

21,782

20,279

(94)

20,185

 

The provision for doubtful debts has been calculated based on forecast losses for the Ministry's pool of debtors. Forecast losses have been determined based on a review of specific debtors.

Movements in the provision for doubtful debts are as follows:

 

2009
$000

2008
$000

Balance at 1 July

94

114

Additional provisions made during the year

15

0

Receivables written off during the period

0

0

Unused provision reversed

0

(20)

Balance at 30 June

109

94

 

11 Property, Plant and Equipment

 

Land


$000

Buildings and leasehold improvements
$000

Plant and equipment

$000

Motor vehicles and vessels

$000

Total


$000

Deemed Cost

 

 

 

 

 

Balance at 1 July 2007

147

6,256

4,703

3,247

14,353

Additions

0

222

460

879

1,561

Reclassification

0

0

(980)

0

(980)

Disposals

0

0

(236)

(542)

(778)

Balance at 30 June 2008

147

6,478

3,947

3,584

14,156

Balance at 1 July 2008

147

6,478

3,947

3,584

14,156

Additions

0

464

792

1,144

2,400

Reclassification

0

0

(124)

124

0

Disposals

0

(71)

(737)

(669)

(1,477)

Balance at 30 June 2009

147

6,871

3,878

4,183

15,079

Accumulated depreciation and impairment losses

 

 

 

 

 

Balance at 1 July 2007

0

576

2,503

1,191

4,270

Depreciation

0

587

443

298

1,328

Disposals

0

0

(228)

(330)

(558)

Balance at 30 June 2008

0

1,163

2,718

1,159

5,040

Balance at 1 July 2008

0

1,163

2,718

1,159

5,040

Depreciation

0

601

470

420

1,491

Reclassification

0

0

(109)

109

0

Disposals

0

(13)

(737)

(322)

(1,072)

Balance at 30 June 2009

0

1,751

2,342

1,366

5,459

Carrying amounts

 

 

 

 

 

At 1 July 2007

147

5,680

2,200

2,056

10,083

At 30 June and 1 July 2008

147

5,315

1,229

2,425

9,116

At 30 June 2009

147

5,120

1,536

2,817

9,620

 

The total amount of property, plant, and equipment in the course of construction is $652,000 (2008: $60,000).

 

12 Intangible Assets

 

Acquired software

$000

Internally generated software
$000

Total


$000

Cost

 

 

 

Balance at 1 July 2007

4,912

4,808

9,720

Additions

43

220

263

Reclassification

165

815

980

Disposals

(81)

(261)

(342)

Balance at 30 June 2008

5,039

5,582

10,621

Balance at 1 July 2008

5,039

5,582

10,621

Additions

194

1,470

1,664

Disposals

0

0

0

Balance at 30 June 2009

5,233

7,052

12,285

Accumulated amortisation and impairment losses

 

 

 

Balance at 1 July 2007

2,947

4,185

7,132

Amortisation expense

637

324

961

Disposals

(75)

(261)

(336)

Impairment losses

0

0

0

Balance at 30 June 2008

3,509

4,248

7,757

Balance at 1 July 2008

3,509

4,248

7,757

Amortisation expense

614

289

903

Disposals

0

0

0

Impairment losses

0

0

0

Balance at 30 June 2009

4,123

4,537

8,660

Carrying amounts

 

 

 

At 1 July 2007

1,965

623

2,588

At 30 June and 1 July 2008

1,530

1,334

2,864

At 30 June 2009

1,110

2,515

3,625

 

The total amount of intangible assets in the course of construction is $1,820,000 (2008: $980,000).

 

13 Creditors and Other Payables

 

 

2009
Actual
$000

2008
Actual
$000

Creditors

5,905

7,125

Accrued expenses

8,403

6,125

Total creditors and other payables

14,308

13,250

 

Creditors and other payables are non-interest bearing and settled on 30 day terms, therefore the carrying value of creditors and other payables approximates their fair value.

 

14 Repayment of Surplus to the Crown

 

 

2009
Actual
$000

2008
Actual
$000

Net surplus

1,839

857

Total repayment of surplus

1,839

857

 

The repayment of surplus is required to be paid by 31 October each year.

 

15 Provisions

 

 

2009
Actual
$000

2008
Actual
$000

Current provisions are represented by:

 

 

Marine farming permit refunds

0

318

Office redevelopment

0

64

Onerous lease

516

0

Organisational change

2,124

63

Total current portion

2,640

445

Non-current provisions are represented by:

 

 

Onerous lease

1,347

0

Organisational change

0

153

Total non-current portion

1,347

153

Total provisions

3,987

598

 

Movements in provisions

Movements in each class of provision during the financial year are set out below.

 

Marine farming permit refund
$000

Office redevelopment
$000

Onerous
lease
$000

Organisational change
$000

Total

$000

Consolidated

 

 

 

 

 

At 1 July 2008

318

64

0

216

598

Arising during the year

0

0

1,863

2,124

3,987

Utilised

(278)

(64)

0

(63)

(405)

Unused amounts reversed

(40)

0

0

(153)

(193)

At 30 June 2009

0

0

1,863

2,124

3,987

Current 2009

0

0

516

2,124

2,640

Non-current 2009

0

0

1,347

0

1,347

 

0

0

1,863

2,124

3,987

Current 2008

318

64

0

63

445

Non-current 2008

0

0

0

153

153

 

318

64

0

216

598

 

Onerous lease

The Chief Executive has made a decision to release two floors of the Ministry's Head Office building at 101 The Terrace Wellington. The following discount rates were used to calculate the present value of the cost of the onerous lease:
Year 1                       3.018%
Year 2                       3.82%
Year 3+                     5.96%

Organisational Change

At 30 June 2009 a provision of $2.1 million was made to cover costs associated with changes in the Ministry's structure. These costs are expected to crystallize within the next year.
In assessing the estimated cost of severance for employees affected by these changes, consideration was given to the new organisational structure of the Ministry of Fisheries and the option of re-deployment or relocation to a new position within the Ministry.

 

16 Employee Entitlements

 

 

2009
Actual
$000

2008
Actual
$000

Current employee entitlements are represented by:

 

 

Annual leave/TOIL/sea and alternate leave

3,020

2,768

Long service leave

183

232

Retirement leave

218

175

Sick leave

72

350

Payroll accrual

640

371

Total current portion

4,133

3,896

Non-current employee entitlements are represented by:

 

 

Long service leave

191

187

Retirement leave

2,468

2,370

Total non current portion

2,659

2,557

Total employee entitlements

6,792

6,453

 

Retirement Leave Employees are entitled to retirement leave or approved early retirement, providing they have completed ten or more years of service and the retirement is the permanent cessation of regular paid employment with the Ministry.

Long Service Leave applies to those persons who have not had long service leave rolled into annual leave as at 30 June 2009. There are four possible options available to employees:

  • 10 working days after ten years and then a further 10 days after 20 years service
  • 5 working days after 5 years, then 1 day per year for 5 years and then 5 days every five years
  • 5 days after 5 years, then 1 day per year for every subsequent year
  • 10 days after 10 years, then 5 days for every 5 years.

Employee entitlements to long service leave and retirement leave are valued actuarially. The valuation at 30 June 2009 was completed using an actuarial calculation model supplied by the New Zealand Treasury. The present value of the retirement and long service leave obligations depends on several economic and demographic factors that are determined on an actuarial basis using a package of assumptions. Two key assumptions used in calculating this liability include the discount rate and the salary inflation factor. Any change to these assumptions is likely to impact on the carrying amount of the liability.

In determining the appropriate discount rate the Ministry considered the interest rates on NZ government bonds which have terms to maturity that match, as far as possible, the estimated future cash outflows. The salary inflation factor has been determined after considering historical salary inflation patterns and on advice from an independent actuary. If the discount rate were to differ by plus/minus 1% from the Ministry's estimates, with all other factors held constant, the carrying amount of the liability would be an estimated $210,000 higher/$240,000 lower. If the salary inflation factor were to differ by plus/minus 1% from the Ministry's estimates, with all other factors held constant, the carrying amount of the liability would be an estimated $259,000 higher/$229,000 lower.

 

17 Reconciliation of Net Surplus to Net Cash from Operating Activities for the Year Ended 30 June

 

2009
Main
Estimates
$000

2009
Supplementary
Estimates
$000

2009
Actual

$000

2008
Actual

$000

Net surplus

0

0

1,839

857

Add non-cash items:

 

 

 

 

Depreciation and amortisation expense

2,650

2,541

2,394

2,289

Total non-cash items

2,650

2,541

2,394

2,289

Movements in working capital items:

 

 

 

 

(Increase)/decrease in

 

 

 

 

  • debtors and other receivables

0

(1,381)

(1,596)

(2,539)

  • prepayments

0

(99)

(143)

93

Increase/(decrease) in

 

 

 

 

  • creditors and other payables

(100)

3,148

1,058

(1,932)

  • provisions

0

0

3,389

598

  • employee entitlements

400

2,236

339

1,244

  • unearned revenue

0

0

132

107

Net increase/(decrease) in working capital items

300

3904

3179

(2,429)

Add/(less) investing activity items:

 

 

 

 

Net (gain)/loss on sale of property, plant and equipment, and software

0

0

28

22

Total investing activity items

0

0

28

22

Net cash from operating activities

2,950

6,445

7,440

739

 

18 Related Party Transactions and Key Management Personnel

Related party transactions

The Ministry is a wholly owned entity of the Crown. The Government significantly influences the roles of the Ministry as well as being its major source of revenue.

The Ministry enters into transactions with other government departments, Crown entities and state-owned enterprises on an arm's length basis. Those transactions that occur within a normal supplier or client relationship on terms and conditions no more or less favourable than those which it is reasonable to expect the Ministry would have adopted if dealing with that entity at arm's length in the same circumstance are not disclosed.

Key management personnel compensation

 

 

2009
Actual
$000

2008
Actual
$000

Salaries and other short-term employee benefits

1,774

1,053

Total key management personnel compensation

1,774

1,053

 

Key management personnel include the chief executive, six direct reports and the chief financial officer. The 2008 comparatives included only the chief executive, two direct reports and the chief financial officer.

 

19 Financial Instrument Risks

The Ministry's activities expose it to a variety of financial instrument risks, including market risk, credit risk, and liquidity risk. The Ministry has a series of policies to manage the risks associated with financial instruments and seeks to minimise exposure from financial instruments. These policies do not allow any transactions that are speculative in nature to be entered into.

Credit Risk

Credit risk is the risk that a third party will default on its obligations to the Ministry, causing the Ministry to incur a loss. In the normal course of its business, credit risk arises from debtors and transactions with financial institutions. There is no collateral held as security against these financial instruments with financial institutions the Ministry deals with, as these entities have high credit ratings. For its other financial instruments, the Ministry does not have significant concentrations of credit risk.

Fair Value

The fair value of all financial instruments is equivalent to the carrying amount disclosed in the Statement of Financial Position.

Market Risk

Currency Risk

Currency risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in foreign exchange rates.
The Ministry's foreign exchange management policy requires the Ministry to manage material currency risk arising from future transactions and recognised liabilities by entering into foreign exchange forward contracts. The Ministry’s policy has been approved by the Treasury and is in accordance with the requirements of the Treasury Guidelines for the Management of Crown and Departmental Foreign-Exchange Exposure.

Interest Rate Risk

Interest rate risk is the risk that the fair value of a financial instrument will fluctuate, or the cash flows from a financial instrument will fluctuate, due to changes in market interest rates.
The Ministry has no significant exposure to either currency risk or interest rate risk.

Liquidity Risk

Liquidity risk is the risk that the Ministry will encounter difficulty raising liquid funds to meet commitments as they fall due.

In meeting its liquidity requirements, the Ministry closely monitors its forecast cash requirements with expected cash draw downs from the New Zealand Debt Management Office. The Ministry maintains a target level of available cash to meet liquidity requirements.

The table below analyses the Ministry's financial liabilities that will be settled based on the remaining period at 30 June 2009 to the contractual maturity date. The amounts disclosed are the contractual undiscounted cash flows.

 

Not Due

$000

Less than 6 months

$000

Between 6 months and
one year
$000

Total

$000

2008

 

 

 

 

Creditors

6,665

440

20

7,125

Accrued expenses

6,125

0

0

6,125

Total

12,790

440

20

13,250

2009

 

 

 

 

Creditors

5,442

151

312

5,905

Accrued expenses

8,403

0

0

8,403

Total

13,845

151

312

14,308

 

20 Categories of Financial Instruments

The carrying amounts of financial assets and financial liabilities in each of the NZ IAS 39 categories are as follows:

 

 

2009
Actual
$000

2008
Actual
$000

Loans and receivables

 

 

Cash

4,772

1,174

Debtors and other receivables

21,782

20,185

Total loans and receivables

26,554

21,359

Financial liabilities measured at amortised cost

 

 

Creditors and other payables

14,308

13,250

 

21 Capital Management

The Ministry’s capital is its equity (or taxpayers' funds), which comprise general funds. Equity is represented by net assets.

The Ministry manages its revenues, expenses, assets, liabilities, and general financial dealings prudently. The Ministry's equity is largely managed as a by-product of managing income, expenses, assets, liabilities, and compliance with the Government Budget processes and with Treasury Instructions.

The objective of managing the Ministry's equity is to ensure the Ministry effectively achieves its goals and objectives for which it has been established, whilst remaining a going concern.

22 Segment Information

The Ministry undertakes fisheries management activities throughout New Zealand.

23 Major Budget Variations

Statement of Financial Performance

The variations from the initial 2008/2009 Budget Night (Main) Estimates to Supplementary Estimates were due to:

 

 

$000

1

The carry forward of fisheries research funding from 2007/08 into 2008/09

5,850

2

An increase in funding for Ngāti Porou negotiations

2,152

3

An increase in funding for the Waikato river co-management implementation

1,724

4

A transfer of funding of unspent 2007/08 expense appropriations to 2008/09

1,046

5

The carry forward of Environmental Certification funding to 2008/09

850

6

A transfer from future years' funding for Māori Aquaculture Settlement

750

7

Carry Forward for the Interim Secretariat South Pacific Regional Fisheries Management Organisation from 2007/08 into 2008/09

310

8

An increase in funding for the State Sector Retirement Savings Scheme

143

9

An increase in funding for the Pacific Security Funds

137

10

A forecast increase in prosecution costs

100

11

Increase in funding to support the implementation of the Growth and Innovation Framework

56

12

An increase in funding for Biosecurity NZ secondment

41

13

An increase in funding for building capability for collaborative governance

15

14

A transfer from 2008/09 to 2009/10 to fund fisheries research services

(5,166)

15

A transfer from 2008/09 to 2009/10 for environmental certification

(745)

16

A reduction in funding for Observer services

(408)

17

A transfer from 2008/09 to 2009/10 for the identity verification services

(296)

18

A transfer to 2009/10 for the Interim Secretariat South Pacific Regional Fisheries

(240)

 

Total

6,319

 

These movements are shown in the table below.

 

Fisheries Policy
$000

Fisheries Information
$000

Fisheries Operations
$000

Fisheries Compliance
$000

Aquaculture

$000

SPRFMO

$000

Total

$000

Main Estimates

7,399

31,011

25,948

30,121

1,543

406

96,428

Cabinet approvals

4402
3723

 

9582
8613

7542
4913

7506

 

4,626

Observer services

 

(408)16

 

 

 

 

(408)

Prosecution costs

 

 

 

10010

 

 

100

Growth and innovation

5611

 

 

 

 

 

56

Expense transfers

1404

5,6161
8404
(5,166)14

2341
664
8505
(745)15
(296)17

 

 

3107
(240)18

1,609

SSRSS

128

168

468

688

18

 

143

Transfers to/from the Ministry

1379

 

4112
1513

 

 

 

193

Fiscally neutral adjustments

217

(385)

(1,046)

1,248

(36)

2

0

Total Appropriations

8,773

31,524

26,932

32,782

2,258

478

102,747

Actual expenditure

8,078

28,131

24,929

31,914

2,118

449

95,619

 

Updated : 3 November 2009