Output 15 Ministerial services provided
Description
Services provided to the Ministers responsible for Vote Fisheries. These include drafting of reports, replies to Ministerial correspondence, providing responses to Parliamentary questions and attendance at Select Committees as required.
Performance Expectations
Performance expectations table.
| Dimension | Description | Target | Actual |
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| Quality | % of agreed milestones achieved to specified quality standards | 100% | 50% |
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| Cost | % variance actual vs. budget | <=5% | 1% |
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| Time | % of agreed milestones achieved | 100% | 60% |
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Linkage to contributing outcomes
This output provides a number of services to the Minister and Associate Minister of Fisheries, and supports contributing outcomes “Maintain the integrity of the existing fisheries management and marine biosecurity frameworks” and "Develop new fisheries management and marine biosecurity frameworks".
Actual performance
Table of actual performance of milestones.
| Milestone | Quality & Time | Commentary |
|---|
| Ministerial replies: The 2003/04 Output Agreement requires that 95% of drafts of replies to Ministerial correspondence be completed within 15 days, and that 97% be accepted without amendment. | Quality:
Not achieved Time:
Not achieved | During 2003/04, the Ministry prepared 415 replies to correspondence for the Minister of Fisheries, of which 371 (89%) were completed within the required timeframe. Of the 415 replies, 370 (89%) were accepted without amendment. |
|---|
| Urgent letters: The requirement is for a 100% response within five days and for 97% of drafts to be approved by the Minister. | Quality:
Achieved Time:
Achieved | Six urgent responses were requested and provided to the required standard and within the required timeframe. |
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| Parliamentary questions: The requirement is that all responses will be accurate and delivered on the day required. | Quality:
Not achieved Time:
Not achieved | The Ministry provided responses to 440 Parliamentary questions during the year, of which 414 (94%) were completed within the required timeframe. Of the 440 replies, 434 (98%) were accepted without amendment. |
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| Advice and reports for Select Committees and Cabinet Committees: The requirement is to provide advice to the standards required by the Committee and within the specified timeframes. | Quality:
Not measured Time:
Achieved | Committees were provided with advice as required and within the timeframes specified. The Chief Executive’s assessment is that Ministry staff continued to provide a very good service to Committees during an, at times, exacting year. |
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Draft speeches: The requirement is for draft speeches to be provided 5 working days before the event and to the satisfaction of the Minister.
| Quality:
Achieved Time:
Achieved | Speech notes were prepared on 5 occasions during the year. In each case they were delivered to the standard required. |
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