OUTPUT CLASS - FISHERIES ACCESS AND ADMINISTRATION
Description This output class covers the services associated with monitoring the effectiveness of delivery of contracted and devolved registry services to ensure consistency and compliance with contracted or devolved standards. It includes the management and dissemination of information received from registry agencies for use by the Ministry in managing other output classes. It also includes a number of Ministry statutory decision processes.
Objectives
- Manage the delivery of registry services by the Ministry’s contracted service delivery agency.
- Provide advice to the Minister of Fisheries on the performance of transferred registry-based functions, duties and powers by the Approved Service Delivery Organisation.
- Undertake robust auditing and monitoring programmes to provide assurance that registry services are provided appropriately.
- Manage the statutory processes supporting the introduction of new species into the quota management system.
- Provide for other services for fishers.
Output 41 Statutory decision processes administered
Description
This output covers the receiving, evaluation and subsequent decision to approve or decline applications from stakeholders to farm aquatic life and to harvest aquatic life outside normal rules.
Performance Expectations
Performance expectations table.
| Dimension | Description | Target | Actual |
|---|
| Quality | % of agreed milestones achieved to specified quality standards | >=95% | Not measured |
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| Cost | % variance actual vs. budget | <=5% | 13% |
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| Time | % of agreed milestones achieved | 100% | 0% |
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Linkage to contributing outcomes
This output links to the contributing outcome "Maintain the integrity of the existing fisheries management and marine biosecurity frameworks" through the ongoing maintenance of a variety of fisheriesrelated operations.
| Milestone | Quality & Time | Commentary |
|---|
| Applications made under the Marine Farming Act 1971, Fisheries Act 1983 or the Freshwater Fish Farming Regulations 1983 (or any Act that replaces those provisions) are processed in accordance with approved Ministry processes. |
Quality:
Not measured Time:
Not applicable |
Progress is being made in processing the backlog of applications.
95 preliminary decisions made - awaiting further information from applicant.
11 permits issued.
290 other permit-related requests administered. |
| Commercial access to any fishery managed by way of competitive catch limits will be closed before the catch limit is breached. Catch limits will be monitored on a predetermined frequency enabling closure to be implemented. |
Quality:
Not measured Time:
Not achieved |
SCI 1 - 0.1 tonne over caught <1%
SCI 3 - 4.8 tonne over caught 8%
SCI 4 - no over catch
SCI 6A - 7.2 tonne over caught 3%
KAH 1PS - 0.6 tonne over caught <1%
|
| An Order-in-Council imposing the requisite commodity levy is to be notified in the Gazette within 12 months of the completion of the ballot of persons affected by the proposed levy. |
Quality:
Not applicable Time:
Not applicable |
No Orders-in-Council required. |
95% of applications for special permits determined within six months of the date of receipt of completed applications and to the following prescription: - Appropriate consultation is carried out in accordance with section 97(2) of the Fisheries Act 1996 on each application, prior to a decision to approve or decline the application
- The purpose for which a special permit is issued is consistent with those specified in section 97(1) of the Fisheries Act 1996; and
- In compliance with the procedures in the Special Permit Manual.
|
Quality:
Not achieved Time:
Achieved |
| Applications on hand at the beginning of the period |
20 |
| Received in the period |
51 |
| Total to process |
71 |
| Analysis |
| - withdrawn |
12 |
| - completed within 6 months |
39 |
| - completed outside 6 months |
11 |
| Balance on hand |
9 |
| of which |
| - greater than 6 months |
4 |
| - less than 6 months |
5 | |
Output 42 Registry services managed
Description
Monitoring and delivery of contracted registry services to ensure consistency and compliance with contracted or devolved standards.
Performance Expectations
Performance expectations table.
| Dimension | Description | Target | Actual |
|---|
| Quality | Minister accepts that delivery of contracted and devolved services have been delivered to an adequate or better than adequate level over the course of a year | Either: - No significant failures of registry services have been raised with the Minister; or
- Failures of registry services have been identified and remedial/sanction actions have been imposed appropriately
| Not measured |
|---|
| Cost | % variance actual vs. budget | <=5% | 5% |
|---|
| Time | % of agreed milestones achieved | >=80% | 100% |
|---|
Linkage to contributing outcomes
This output links to the contributing outcome "Maintain the integrity of the existing fisheries management and marine biosecurity frameworks" through the achievement of:
- registry and other fisheries administration services are delivered in accordance with the Fisheries Act 1996
- delivery of registry and other fisheries administration services are adequately monitored and, where necessary, errors have been appropriately rectified
- new species into the QMS are allocated in accordance with the Fisheries Act 1996.
Table of actual performance of milestones.
| Milestone | Quality & Time | Commentary |
|---|
| Quota allocated for species declared by the Minister to be subject to the quota management system for 1 October 2003 shall be made in accordance with Part IV of the Fisheries Act 1996, and within the quality and timeframes defined in the Ministry’s stock allocation policy in respect of that species and stock, and shall be completed by 1 October 2003. | Quality:
Not measured Time:
Achieved | Gazette Notice issued on 24 October 2002. Quota allocation approved on 25 September 2003. |
|---|
| Aquaculture reforms implemented by 31 March 2004 and in accordance with the quality standards as defined and agreed in the project plan. | Quality:
Deferred Time:
Deferred | The Aquaculture Reform Bill is not yet before the House. Implementation cannot proceed. Funding to be carried forward into 2004/05. |
|---|
| Quota allocated for species declared by the Minister to be subject to the quota management system for 1 April 2004 shall be made in accordance with Part IV of the Fisheries Act 1996, and within the quality and timeframes defined in the Ministry’s stock allocation policy in respect of that species and stock and shall be completed by 1 April 2004. | Quality:
Not measured Time:
Achieved | Gazette Notice issued 13 March 2003. Quota allocation approved on 30 March 2004. |
|---|
Quarterly audit reports shall be produced for registry-based services within one month of the end of each quarter, with actual perfor- mance compared against either: - Approved Service Delivery Organisation (ASDO) standards and specifications approved by the Minister of Fisheries for devolved services; or
- Schedule B of the Registry Services Delivery Agreement between the Ministry and Commercial Fisheries Services Ltd, and signed 21 September 2001 for contracted services; and
- In accordance with the Ministry’s agreed auditing and monitoring programme.
| Quality:
Not measured Time:
Achieved | A review of the current reporting framework was initiated to ensure the Crown’s risks are being appropriately managed. The review was carried out by an independent consultant. The consultant’s report was produced in May 2004.
Discussions are under way with Commercial Fisheries Services Ltd to implement the findings. |
|---|
| Quota allocated for species declared by the Minister to be subject to the quota management system for 1 October 2004 shall be made in accordance with Part IV of the Fisheries Act 1996, and within the quality and timeframes defined in the Ministry’s stock allocation policy in respect of that species and stock, with sufficient progress being made to enable achievement by 1 October 2004. | Quality:
Not measured Time:
Not applicable | On target. Gazette Notices issued on 16 and 30 October 2003. Stock allocation policy has been signed off. Objection period has been completed, with decisions made on all objections lodged. The Catch History Review Committee has commenced hearings. |
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| Approved Service Delivery Organisation standards |
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| Annual report within 3 months of end of ASDO’s financial year. | Quality:
Achieved Time:
Achieved | Report received in December 2003. |
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| 98% of vessel registrations will be completed within 5 days of receipt of application over an annual period. | Quality:
Achieved Time:
Achieved | |
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| 98% of receipting of returns will be accurate over an annual period. | Quality:
Achieved Time:
Achieved | |
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| ASDO shall advise Ministry of late returns, with 98% within 5 days of receipt over an annual period. | Quality:
Achieved Time:
Achieved | |
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| ASDO shall input data from catch information with an accuracy rate of 95% within 2 days of receipt over an annual period. | Quality:
Achieved Time:
Achieved | |
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| ASDO shall follow up late returns with 95% within 5 days of end of month in which return was due. | Quality:
Achieved Time:
Not achieved | Achieved, except for a computer failure in November and December 2003. |
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| ASDO shall follow up incorrect forms, with 95% followed up within 10 days of receipt. | Quality:
Achieved Time:
Achieved | |
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| ASDO shall supply information to allow generation of deemed value invoices between 20th and 25th of each month. | Quality:
Achieved Time:
Achieved | |
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| ASDO shall take action on overfishing thresholds within 5 days of completion of monthly balancing. ASDO must act on Ministry’s exemption decision within 2 days of receipt. | Quality:
Achieved Time:
Achieved | |
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| Contracted Service Provider |
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| Annual report within 3 months of end of Service Delivery Agency’s financial year. | Quality:
Achieved Time:
Achieved | |
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| Quota allocation actions undertaken within timeframes defined in stock allocation policies. | Quality:
Achieved Time:
Achieved | |
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| Report of management of Crown holdings within 10 working days of the end of the 6 month period ending 30 June and 31 December in any year. | Quality:
Achieved Time:
Achieved | |
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| 90% of fishing permits actioned within 1 day of receipt of correct application over an annual period. | Quality:
Achieved Time:
Achieved | |
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| High seas permitting applications declined or forwarded to the Ministry within one day of receipt. | Quality:
Achieved Time:
Achieved | |
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| Consent to register a foreign vessel - 80% of applications actioned within 3 days of receipt over an annual period. | Quality:
Achieved Time:
Achieved | |
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| Approval of Automatic Location Communicator (ALC) - 80% actioned within 3 days of receipt of application for ALC over an annual period. | Quality:
Achieved Time:
Achieved | |
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| Deemed values, cost recovery and departmental invoices sent to clients by 5th day of the month following invoice date. | Quality:
Achieved Time:
Achieved | |
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| Payment reminder for outstanding debt - 95% actioned within 2 days of due date over an annual period. | Quality:
Achieved Time:
Achieved | |
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| Debt collection proceedings actioned by 20th day of 3rd month following due date unless agreement reached to the contrary. | Quality:
Achieved Time:
Achieved | |
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| Caveat suspension action for outstanding debts sent on 20th of second month. | Quality:
Achieved Time:
Achieved |
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