INSTRUCTION SHEET FOR COMPLETION OF STATISTICAL DOCUMENTS FOR EXPORTS OF Swordfish, Bigeye Tuna, Northern Pacific Bluefin Tuna & Northern Atlantic Bluefin Tuna

Use this sheet to help you fill out the NZ Fish Export Statistical Document.

Download as PDF (15KB)

The Ministry of Fisheries Trade Validator should ensure the exporter has completed sections 1–7 before signing section 8. All information must be true and correct to the best of their knowledge. Separate forms are to be completed for each species, for fresh and frozen product, and for fish caught from different Areas of Catch. Additional forms may be used where extra space is required to complete section 5. All forms relating to a consignment must accompany that consignment.

IMPORTANT: Circle only one of the four species boxes on the top right of the form.
A separate form is required for each different species.

Number each document using the first four digits of your NZQA number / the last digit of the two calendar years in the fishing season (e.g. for 2008/09 the code is 89, for 2010/11 the code is 01, etc) / and then number each document sequentially for that year (e.g. 001, 002 etc).

1. FLAG COUNTRY– these forms are for catches from New Zealand flagged vessels. Vessels flagged to other countries will require a form from that flag country.

2. CAPTURE VESSEL(S) – fill in the name(s), registration number(s) and length of the vessel(s) that harvested the product. Note several vessels can be included here if the catch is of one specie and are to be exported in the one consignment.

3. POINT OF EXPORT – identify the City and Country from which the product will be exported.

4. DESTINATION OF PRODUCT – identify the City and Country the product will be exported to.

5. AREA OF CATCH – circle the area/ocean where the fish was caught. A separate form should be used for each area of catch.

6. DESCRIPTION OF FISH – Complete each part as described below:

Product – identify the fish as fresh (F) or frozen (FR). A separate form should be used for fresh and frozen product.

Type –. identify the type of product being shipped as either ROUND (RD), GILLED AND GUTTED (GG), DRESSED (DR), FILLET (FL) or OTHER (OT). For OTHER, describe the type of products in the shipment. One row should describe one product type.

Gear Code – identify the gear type that was used to harvest the fish using the list to the right. For OTHER TYPE, describe the type of gear. One row should describe one gear type.

Net Weight – identify the processed weight for each product in kilograms.

Number of Fish – if product is RD, GG or DR identify the number of fish.

Total – identify the total net weight of fish and number of fish included in the document.

7. EXPORTER CERTIFICATION – The person or company exporting the fish shipment must provide his/her name, address, signature, date the shipment was exported, and export licence number (if applicable).

8. GOVERNMENT VALIDATION – Fill in the name and full title of the validator signing the document. Only an authorised Ministry of Fisheries validator may sign the document. The validator must also seal/stamp the document with his/her individual seal/stamp.

IMPORT SECTION:

9. IMPORTER CERTIFICATION – If you have imported the fish you must provide your name, address, signature, date the fish was imported, licence number (if applicable) and final point of import. This includes imports into intermediate countries, entities or fishing entities. For fresh and chilled products, the signature of the importer may be substituted by a person of a customs clearance company when the authority for signature is properly accredited to it by the importer.

A copy of each form should be retained for your records and a copy sent to

    HMS team
    Ministry of Fisheries
    P O Box 19747
    AUCKLAND

by the 15^th day of the month following the export.